Every 7 years, International Officers face a new Erasmus+ programme. This change brings new and exciting opportunities for mobility, but the uncertainty and information revealed only at a later stage can put extra pressure on IROs. While the new 2028-2034 programme and its plans for mobility are not yet public, universities are already bracing for potential issues and bottlenecks in the transition years. How can they best prepare for this change? What realistic scenarios can IROs expect in 2028? And how to brace for change while still embracing it?
The Student Mobility Summit 2027 will bring together practitioners from across Europe to explore the opportunities and challenges the new programme may bring, while also looking beyond it and helping stakeholders envision what mobility and the International Office will look like in the future. Through thought-provoking panels, expert-led workshops and dynamic hackathons, you will gain relevant insights, discover new perspectives on mobility, its future and the new Erasmus+ programme, and work alongside peers to prepare and plan your next steps towards 2028. Don’t navigate the transition alone - join us and prepare for what comes next!
KEYNOTES AND PANELS
Hear what the Erasmus+ programme in 2028 means for your institution, from the KA131/171 merger to the International Office of the future
Workshops
Expert-led sessions on big questions related to mobility and Erasmus+: budget bottlenecks, ECHE renewal or AI for International Offices.
Mobility Talks
Informal discussions with peers on practical topics, like mobility budgets or short-term and blended formats.
Hackathons
Team up with peers to tackle real mobility challenges and design solutions ready for 2028.
Programme
| 9:00 | Aula Magna | Arrival and registration |
| 9:20 | Aula Magna | Welcome and introduction to the event |
| 9:40 | Aula Magna | Keynote speech: The new Erasmus+ programme and its impact for Universities |
| 9:55 | Aula Magna | Panel discussion: How ready are universities for Erasmus+ 2028? |
| 11:00 | Coffee break | |
| 11:30 | Josep Carner building | Future of Erasmus+ workshopsParticipants will be assigned to their preferred topic, to the extent possible.
|
| 13:00 | Lunch | |
| 14:00 | Mobility talks |
| 9:30 | Aula Magna | Panel discussion: Dealing with the KA131/171 transition in 2027/2028 |
| 11:00 | Coffee break | |
| 11:30 | Josep Carner building | Future of mobility workshops
|
| 13:00 | Lunch | |
| 14:00 | Josep Carner building | Mobility talks |
| 15:00 | Coffee break | |
| 15:30 | Josep Carner building | Future of mobility hackathons (part 1) |
| 9:30 | Aula Magna | Keynote speech & discussion on the economic impact of Erasmus+ student mobility & actionable outcomes of how HEIs can showcase it in their own regions |
| 11:00 | Coffee break | |
| 11:30 | Josep Carner Building | Future of mobility hackathons (part 2) |
| 13:00 | Lunch | |
| 14:00 | Aula Magna | Wrap-up panel (interactive): Getting ready for the new programming period |
| 16:00 | Closing and farewell |
The agenda is subject to changes.
Arrivals and Local Transportation
Venue: University of Barcelona, Historic Building
Address: Gran Via de les Corts Catalanes, 585, 08007 Barcelona
Reach the venue from Barcelona main train station (Estació de Sants)
By metro:
Take the L3 (Green Line) from “Sants Estació“ toward “Trinitat Nova”. Get off at “Plaça Catalunya” after six stops. From Plaça Catalunya, you also have the option to walk to Plaça Universitat. It’s a pleasant 5-7 minute walk that lets you experience the city’s vibrant center.
Alternatively, you can continue by Metro. At Plaça Catalunya, transfer to the L1 (Red Line) in the direction of “Hospital de Bellvitge”. After just one stop, get off at “Plaça Universitat”.
The total travel time by metro is approximately 10-12 minutes, and trains run
frequently.
Reach the venue from Barcelona airport
By metro:
Take Line L9S towards “Zona Universitaria” for 12 stops, and at “Torassa” station, transfer to Line L1 towards “Fondo”. You will need to travel for 8 stops until you reach “Universitat”, which is right in front of the University building.
By bus:
If you choose to travel by plane, at the terminal take the Aerobús. The final stop, Plaça Catalunya, is a 5-minute walk from the venue.
Taxis are readily available at Barcelona Airport and Barcelona train station. We encourage sharing taxis as a more sustainable and economical travel option.
Useful links
Visit Barcelona
Public Transport
TMB Barcelona bus and metro
Hola Barcelona App
Sustainability at the Summit
At the Student Mobility Summit, environmental stewardship is embraced as a shared value, reflected in thoughtful choices around event organisation, resource use, and sustainability.
To minimise waste, all event materials, including certificates and speakers’ handouts, are provided primarily in digital format. Eco-friendly badges and lanyards are used on site, and participants are encouraged to return them after the event to support circularity. Catering arrangements also prioritise the use of standard, reusable glasses and cutlery instead of disposable options.
Participants, speakers, and team members are encouraged to travel sustainably by choosing public transport, carpooling, or ridesharing whenever possible. We thank you for joining us in these efforts and look forward to an engaging and impactful Summit.
Early Bird*
390 €
VAT included
All access
Conference
Workshops
Mobility Talks
Hackathons
*First 30 tickets
Discount available for EUF members
Full Pass
490 €
VAT included
All access
Conference
Workshops
Mobility Talks
Hackathons
Registration deadline: 1.12.2026
Discount available for EUF members
Registration
FAQ
Is it a physical or a hybrid event?
The Student Mobility Summit is a physical event taking place at the University of Barcelona. Online streaming will not be available.
What does registration include?
Registration includes:
- Access to all keynotes, panels, and your selected workshops
- Participating in all hackathons, or mobility talks
- Access to all lunches and coffee breaks
- Access to social events
Can I pay by bank transfer?
Yes. You can choose your payment method at the end of the registration process.
However, we recommend paying by card. If you choose bank transfer, you will first receive a proforma invoice, and the final invoice will be generated upon receiving the payment.
Would this event be eligible for the Erasmus+ staff training grants?
Yes. In order to get the Staff Training Grant Agreement duly signed please send us completed and signed agreements, and ensure the section for the receiving institution is properly filled out:
Name: University of Barcelona
Erasmus code (if applicable): E BARCELO01
Faculty/Department (if applicable): Office of Mobility and International Programmes
Address: Gran Via de les Corts Catalanes, 585, 08007 Barcelona, Spain
Country code: ES
Contact person: Núria Massons
Contact person e-mail / phone: ompi@ub.edu
Please, send your agreements to a dedicated email summit@uni-foundation.eu.
When will I receive the invoice for my registration?
Payments are processed through our event management system, with invoices automatically generated upon receiving the payment. For credit card payments, the invoice is generated immediately upon registration. For bank transfers, a proforma invoice is issued at registration, followed by the final invoice once payment is received. Manual invoice generation is not available.
When will I receive my Certificate of Attendance?
Each participant will receive a digital certificate of attendance after the event; there will be no printed versions as the digital format is more environmentally friendly.
How do I apply the discount for EUF members?
To apply the reduced rate, kindly input your discount code before choosing a payment method. Please, find the manual with the list of EUF members on this link.
Organising partners
This event is organised under the aegis of the UB-EUF University Internationalisation Hub
Supporting partners
