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Erasmus Without Paper (EWP) Back to the Future is the first edition of the Student Mobility Summit, a new series of high-impact events jointly organised by the University of Barcelona and the European University Foundation.

During three days we will bring together the most authoritative speakers on the digitalisation of the Erasmus+ programme, share analysis and novelties, involve participants through hackathons on key topics and enable access to in-depth trainings catering to both beginners and advanced EWP users alike.

Keynotes

A series of keynotes and roundtables with the most authoritative speakers on the digitalisation of Erasmus, who will share key insights and updates.

Hackathons

The thrill of working with colleagues hand in hand, breaking new ground on key building blocks that will allow the  digitalisation of new mobility related processes.

Trainings

Discover the thrill of innovation and collaboration at the summit’s hackathons. Dive deep into topics like Inter Institutional Agreements, Learning Agreements, and more.

Timeline

The addition of trainings to the programme of the Summit is a significant milestone for EWP, fulfilling a goal that has been discussed since several years
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2012

first meeting on EWP at Ghent University
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2014

LAOS/OLA prototype
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2015

start of EWP and OLA projects
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2017

launch of Erasmus+ App
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2018

launch of EWP Network
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2019

Erasmus digitalisation roadmap
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2020

launch of MyAcademicID
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2022

launch of EWP Helpdesk
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2024

first EWP trainings
EWP conference

The future of student mobility starts here

By universities and for universities
Digitalisation will be the topic of the first Student Mobility Summit and we are looking forward to welcoming you to Barcelona for 3 days of thought-provoking discussions and to co-create the future of student mobility in Europe. Don’t miss this incredible opportunity to learn, meet colleagues, share experiences and make a difference together with colleagues from all over Europe.

Programme

9:00 Arrival and registration
10:00 Opening and welcome to the Student Mobility Summit
  Looking back at 2020-2023: Lessons learnt
Coffee break
11:00 Panel discussion: Improving the student mobility experience through digitalisation
  Introducing the Hackathons afternoon sessions
Lunch
14:00
Hackathons: Round I

Click below to learn about the hackathon topics and to vote for your preferred one!

Coffee break
16:00
Hackathons: Round II

Click below to learn about the hackathon topics and to vote for your preferred one!

17:30 Closing
9:00 Arrival
9:30 EWP novelties and upgrades
Coffee break
11:00 Panel discussion: European University Alliances digitalisation challenges and opportunities
Summary and Closing of the conference part
Lunch
14:00
Training sessions

Track 1 - EWP Driver's License (for beginners)
Track 2 - EWP Survival Kit: Essentials & LAs and IIAs
Track 3 - IIAs, LAs, Nominations, ToRs and more: From Zero to Hero
Track 4 - Digital Strategy & Planning
Track 5 - Digitalisation beyond EWP: The Big Picture
Track 6 - How to Connect your IT system to EWP (for technical teams)

Coffee break
16:00
Training sessions

Track 1 - EWP Driver's License (for beginners)
Track 2 - EWP Survival Kit: Essentials & LAs and IIAs
Track 3 - IIAs, LAs, Nominations, ToRs and more: From Zero to Hero
Track 4 - Digital Strategy & Planning
Track 5 - Digitalisation beyond EWP: The Big Picture
Track 6 - How to Connect your IT system to EWP (for technical teams)

17:30 Closing
9:00 Arrival
9:00
Training sessions

Track 1 - EWP Driver's License (for beginners)
Track 2 - EWP Survival Kit: Essentials & LAs and IIAs
Track 3 - IIAs, LAs, Nominations, ToRs and more: From Zero to Hero
Track 4 - Digital Strategy & Planning
Track 5 - Digitalisation beyond EWP: The Big Picture
Track 6 - How to Connect your IT system to EWP (for technical teams)

Coffee break
11:00
Training sessions

Track 1 - EWP Driver's License (for beginners)
Track 2 - EWP Survival Kit: Essentials & LAs and IIAs
Track 3 - IIAs, LAs, Nominations, ToRs and more: From Zero to Hero
Track 4 - Digital Strategy & Planning
Track 5 - Digitalisation beyond EWP: The Big Picture
Track 6 - How to Connect your IT system to EWP (for technical teams)

12:30 Closing and pack away lunch
14:00 Optional social programme

TRAINING SESSIONS

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Registration for tracks 1, 2 and 6 is closed.

Track 1
1

EWP Driver´s License
(for beginners)

Registration for this track is closed.

Does EWP feel like something you don’t truly understand or feel lost in (e.g. in terminology)? This training is for you. We will focus on all you need to know to navigate this important dossier, ranging from the EWP fundamentals to the current status quo, offering context, advice and perspective. At the end of this session you are expected to have a solid grasp on how EWP works and how to make it work for your HEI/IRO team.

Who Should Attend?
This training is designed for all professionals in the higher education sector who are working on EWP implementation at their HEIs.
Track 2
2

EWP Survival Kit: Essentials & LAs and IIAs

Registration for this track is closed.

Do you have a basic understanding of EWP but are looking to reinforce your expertise on digitalisation while also in need to focus on the practical aspects of the key IIA and LA processes?

Join us for a session that will ensure you are up-to-speed with the essentials. This training will cover the fundamentals on how EWP works and the state of play of LAs and IIAs digitalisation, including current roll-out, upcoming updates and the next steps.

Who Should Attend?
This training is designed for all professionals in the higher education sector who are getting acquainted with digitalisation of Erasmus+ and are directly working on the management of LA and IIA at their HEIs.
Track 3
3

IIAs, LAs, Nominations, ToRs and Erasmus+ App: From Zero to Hero

Do you wish to become a Erasmus+ ninja at your HEI? If you already have a good grasp of EWP and would like to learn more about the implementation and roll-out of EWP this training is for you. Join us for a deep-dive on digitalising LA and IIA and anticipating how to get ready for digital nominations and ToRs. This session will cover key updates, common issues as well as steps ahead. In addition, the session will include valuable information about the Erasmus+ App role and functionality.

Who Should Attend?

This training is designed for all professionals in the higher education sector who are directly working on the management of LA, IIA, Nominations and ToRs at their HEIs or wish to have an in-depth understanding of these Erasmus+ administrative steps in a digital era.

Track 4
4

Digitalisation Strategy & Planning

Are you a head of IRO, Vice-Rector for International Relations or responsible for digitalisation at your HEI? This session will focus on all data points decision-makers require in order to manage the digital transition and ensure their planning and strategy remains relevant and up-to-date.

Participants in this session will benefit from having a solid understanding of the pro’s and con’s of the various ways to connect to EWP, the state of play of the digitalisation process, discuss common issues and exchange experiences regarding the implementation of their respective digitalisation strategies. They will also consider synergies between EWP and European University Alliances.

Who Should Attend?
This training is designed for all professionals in the higher education sector who are working on EWP implementation at their HEIs.
Track 5
5

Digitalisation beyond EWP: The Big Picture

Do you ever get the feeling EWP is just the tip of an iceberg that will reshape the way universities in general and international cooperation in particular works? Would you like to learn about opportunities that can help complement the digitalisation strategy of your HEI? Welcome to the digitalisation beyond EWP session!

This session will look into 10 exciting developments that complement the work being carried out by EWP that are relevant for both students and staff – ranging from making it easier to find accommodation abroad to quicker curricular cooperation and improving teaching mobility, among others.

Who Should Attend?
This training is designed for all professionals in the higher education sector who are passionate about the modernisation process and capitalising on the digitalisation efforts – IROs, technical as well policy team members.
Track 6
6

How to Connect your IT System to EWP (for technical teams)

Registration for this track is closed.

Hands-on session for the technical colleagues who plan or wish to consider connecting their own in-house system to the EWP Network. The session will provide a close look into the EWP architecture, specifications, common issues, as well as understanding the steps required for a successful testing and validation process.

Who Should Attend?
IT staff, software developers and colleagues working on connecting their in-house (or third-party systems) to EWP.

Registration

Registration deadline: 15 December 2023

Acknowledgement

By filling in the registration form, you register for the forthcoming event “Student Mobility Summit – EWP Back to the Future” through the Inviton registration form provided and agree to EUF’s privacy policy. Any personal data collected in the registration form may be transferred to various countries where EUF has its servers and offices, and to any locations Inviton has offices in.
You thus agree that we and the University of Barcelona will process the personal data contained within the registration form for the purposes of enabling you to attend the event and to provide reporting information in relation to the event. Beside this, through the registration form we may collect data concerning your name, email address, and home institution, which we will store for 5 years in accordance with the EU funding and reporting rules. In this regard, your data will be recorded and stored on the EUF’s storage solutions for the duration of the relevant project. For any doubt and to exercise your rights under the General Data Protection Regulation, please contact us via e-mail at contact@uni-foundation.eu. The data will also be used to analyse the relevance of the EUF network community events and the degree of interest from the EUF member universities. The privacy policy for the event is provided within the Terms and Conditions for the event. For more general information about our privacy practices, including your rights as data subject, please visit our website https://uni-foundation.eu/privacy-terms.
At the registration form provided, you will also be asked to: (i) fill in your details, all terms and conditions and privacy policy of Inviton shall then apply and may be found on Inviton’s website; (ii) accept Inviton’s Terms and Conditions and EUF’s Terms and Conditions for the event. The latter include the privacy policy for the event and the information regarding photo and video release waiver for participation in the event.

Sold-out

Early Bird*

390

All access
Conference
Hackathons
Training sessions

 

*First 30 tickets

Full Pass

490

All access
Conference
Hackathons
Training sessions

 

FAQ

Is it a physical or a hybrid event?
The Student Mobility Summit is a physical event taking place at the University of Barcelona. Some plenary sessions may be available online after the event but online streaming will not be available.
Does the event pass include both the conference and the training?
Yes, the event pass enables access to the entire conference – the plenaries, panel discussions and hackathons – as well as to one of the training sessions selected at the time of registration.
How are the trainings organised?
Trainings are designed as 6 hour in-depth sessions covering topical matters regarding digitisation and interoperability. All Tracks will run in parallel so each participant has to choose one training they wish to attend upon registration. Places in the trainings will be allocated on a first-come-first-served principle.
Can I pay by bank transfer?
Yes. You can choose your payment method at the end of the registration process.
I am using in-house system/third-party system/EWP Dashboard to connect to EWP? Are the trainings relevant for me?
Yes, the trainings are not IT system specific, focusing instead on processes and caveats rather than tools.
Would this event be eligible for the Erasmus+ staff training grants?
Yes.
I require an invoice. What is the process to obtain one?
Once the payment has been successfully processed, you will automatically receive an invoice.
At which University of Barcelona building is the summit held?
It is held in the main building / rectorate.

Gran Via de les Corts Catalanes, 585
Edifici Històric
08007 Barcelona

Organising partners

This event is organised under the aegis of the UB-EUF University Internationalisation Hub

European University Foundation
University of Barcelona logo
European University Foundation
University of Barcelona logo

Supporting partners

ACA logo
ESU logo
ESN logo
EUNIS logo
EURASHE logo